Board of Directors

Board Positions

President

• Represent the BMHA in the community and surrounding communities.
• Act as Chair of the Executive Committee, and preside at all meetings.
• Shall when present, preside at the annual general meeting and all special meetings of BMH, and all meetings of the Executive.
• Establish each year Operating Objectives for the upcoming operating year.
• Be responsible for calling all BMHA meetings.
• Have the authority to assume the duties of any member of the Executive when such member is unable to act.
• Appoint sub-committees and shall be empowered to call meetings of these sub-committees at their discretion.
• Implement disciplinary action upon recommendation of a Disciplinary Committee.       
• Vote to break a tie as the Chairperson of the Executive Committee.
• Be one of the signing Officers of the Association.

Vice President

• Shall preside at the Annual General Meeting and the Special Meetings of BMH in the absence of the president.
• Assume the duties of the President in the absence for any reason of the President.
• Monitor adherence by the Executive to all existing Policies and inform the Executive with respect to any inconsistencies between existing Policies and a proposed policy.
• Be available to assist any member of the Executive which may require assistance in the completion of his or her responsibilities.
• Ensure that each Contact receives a copy of the Referees rulebook and BMHA Manual of Operations.
• Shall act as a liaison between Banff Minor Hockey and referees.
• Shall act as a liaison between Banff Minor Hockey and referees and discipline.
• Be one of the signing Officers of the Association and accept responsibility for the supervision of all committees.
• Ensure that EMHA follows all OMHA Privacy Policies and Risk Management.
• Carry out duties as assigned by the Executive Committee or the President.

Secretary

• Record or delegate the recording of the minutes of General Meetings of the Membership and Executive Committee Meetings and ensure that Association records are regularly and properly kept for required periods of time.
• Distribute minutes of BMHA meetings within 10 days of the Meeting.
• Give notice of meeting to BMHA members as required.
• Post the Minutes, exclusive of Financial Statements, which may be made available upon request.
• Receive a written summary within ten (10) days of all incidents dealt with by a Disciplinary Committee.
• Carry out duties as assigned by the Executive Committee or the President.

Time commitment per month – Average 2-4 Hours

Registrar

• Shall be responsible for organizing player registration (Provincial and National) at the start of each season.
• Be responsible to make available, all printed forms for each registration (registration forms, BMHA Constitution, By-Laws, and Operating Procedures, newsletters, etc.) and coaching applications.
• Be a member of the BMHA Registration Committee.
• Coordinate all registrations.
• Establish and maintain an Association membership list.
• Provide the BMHA Membership with the BMHA Privacy Policy.
• Be responsible for all incoming transfers.
• Shall be responsible for all sanctions required by teams.
• Shall be responsible to obtain travel permits for all teams that wish to travel outside their hockey zone for exhibition or tournament play.
• Carry out other duties as assigned by the Executive Committee or the President.

Treasurer

• Keep accurate records and accounts of BMHA receipts and reimbursements in proper books of account.
• Develop procedures for the deposit of all monies in the name of and to the credit of BMHA in such banks as may be designated by the Executive.
• Be one of the signing Officers of the Association.
• Ensure adherence to and implementation of financial policies in the financial administration of the Association.
• Ensure the submission of the books of account to the Auditor of the Association at the end of the financial year.
• Provide a proposed operating budget at the beginning of each financial year.
• Present a Report of the Auditor from the previous year and a projected financial position for the current year to the Membership at the Annual General Meeting.
• Evaluate, review and recommend financial policy to the Executive Committee.
• At each Executive Meeting provide a written comparison of actual expenditure and actual revenue with a proposed operating budget.
• Be responsible to the BMHA Executive for ensuring that BMHA has proper insurance coverage and that said coverage is renewed prior to the hockey season.
• Ensure that BMHA has necessary liability insurance coverage and that said coverage is renewed annually.
• Inform the Executive Committee, at each meeting of the Executive, of any member who is not a member in good standing because of an outstanding financial debt to the Association.

Time commitment per month – Average 10 Hours

Ice Coordinator

• Review the past season's ice requirements, forecast next season's ice requirements and present it at an Executive meeting prior to the Annual General Meeting.
• Prepare a list of BMHA ice requirements and present it to the Arena Board(s). The list should be prepared prior to the Arena Board’s ice allocation meeting.
• Assist the Tournament Director in establishing ice allocation for all BMHA tournaments.
• Be responsible for the buying and cancellation of all BMHA ice rentals.
• Ensure the accuracy of all invoices of all ice rentals and a timely submission of invoices.
• Be liaison with Arena Manager(s).
• Communicate weekly game schedules to home arena(s) and referee coordinator
• Establish means of monitoring “empty ice.”
• Report all “empty ice” to the Executive Committee monthly.

Time commitment per month – Average 4 Hours

Equipment Coordinator

• Be responsible for all BMHA equipment.
• Be responsible for the buying and repairing of all equipment for BMHA with the approval of the Executive Committee, in accordance with BMHA Rules of Operation.
• Ensure that all equipment borrowed from BMHA is signed out and properly recorded.
• Ensure that equipment not returned and which has an impact on the status of a “member in good standing”, is brought to the attention of the Association Registrar and Executive Committee.
• Ensure surplus equipment is disposed of with the approval of the Executive Committee.
• Be responsible for creating and maintaining a complete and detailed inventory list which will include the details of equipment allocation.

Coaching Coordinator

• Shall select and coordinate coaching clinics and chair a selection committee to allocate coaches to each team fairly from those who apply, based on coaches’ qualifications and past performance.
• Organize and promote in-house Coaching Programs ensuring adequate training of coaching personnel, these programs maybe instituted prior to the season and may involve instruction from people outside the Minor Hockey structure.
• Establish and Chair the Coach Selection Committee.
• Shall set up regular coach and referee meetings at least at the start of the season to promote cooperation between coaching staff, referees and the executive.
• Liaise between the BMHA Executive and the Coaches.
• Liaise with the Referee In Chief.
• Liaise with Hockey Alberta concerning the coach mentor program.
• Ensure that the Manager/Coach of each team in BMHA has an up-to-date copy of the BMHA By-Law and Rules of Operation at the start of each season.
• Ensure that the Coaches are aware of and adhere to the BMHA By-Laws and Rules of Operation.
• Ensure the BMHA Executive is aware of any concerns or problems Coaches are incurring with the Association Policies.
• Develop an ongoing program of Coaches Evaluations and be part of a committee responsible for interviewing all coaches prior to the coach being assigned a team.
• Assist Coaches with team selection, team balancing and player evaluations, as well as facilitate meetings for support and feedback in an advisory capacity.

League Director

• Shall attend all league meetings.
• Shall act as a liaison between BMH and league.
• Act as the Delegate for all BMHA Local League Teams.
• Have the right to be a member on the Coach Selection Committee with respect to Local League Teams.
• Assist Ice Coordinator with allocation of game times to all Local League Divisions.

Time commitment per month – 2-3 Hrs Aug/Sep

Pond Coordinator

• Shall represent all BMHA Recreation Programs and coordinate program development.
• Be responsible for coordinating all BMHA Tournaments.
• Be responsible for updating the Executive Committee of all BMHA tournaments including a written financial statement at the end of all tournaments.
• Ensure all BMHA Tournaments are registered with Hockey Alberta and receive approval.
• Ensure that the Hockey Alberta League Tournament List is in the Coaches package at the beginning of each season. 
• Carry out other duties as assigned by the Executive Committee or the President.
• Shall represent all BMH Recreation Programs and coordinate program development.

Female Director

• Shall attend all league meetings.
• Shall act as a liaison between BMH and league.
• Ensure all coaches / managers have the required Hockey Alberta Coach Certifications. 
• Chair coaches meeting prior to the start of season, to provide updates to League & Hockey Alberta rules and guidelines. 
• Monitor the progress of coaches throughout the year and bring forward reports to the board from time to time. 
• Complete necessary financial purchase orders for all purchases relating to female coach & player development.

Communications Coordinator

• Shall be in charge of all communication to all BMH members via email and the BMH website.
• Shall oversee the Web Master and content.
• Shall assist the Registrar and Treasurer by setting up seasonal registration packages and ensure pricing is correct.
• Shall setup website email for the current Board of Directors and team managers.

Time commitment per month – Average 4 Hours (more in Sep/Oct)